Cleaning Services Proposal

Prepared for: [Client name / company] Site address: [Building / suite to be serviced] Prepared by: [Your company name] Date: [Date] Valid until: [Date + 30 days]

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1. Overview

[Two or three sentences: who you are, the site you walked, and the headline offer — e.g. nightly cleaning of a [X] sq ft office across [N] floors for a fixed monthly fee, fully insured and supervised.]

2. Scope of work by area

[List the tasks for each zone of the building. Add or remove zones to match the site.]

Reception & entrances

• [e.g. vacuum carpets, mop hard floors, dust surfaces, clean glass doors, empty bins]

Open-plan offices

• [e.g. vacuum, empty bins and replace liners, dust desks and surfaces, spot-clean]

Meeting rooms

• [e.g. wipe tables, clean glass partitions, vacuum, reset chairs]

Kitchens / breakrooms

• [e.g. clean worktops, sinks and appliance exteriors, mop floors, empty bins, restock supplies]

Washrooms

• [e.g. clean and disinfect toilets, urinals, basins and mirrors; mop floors; restock consumables]

Stairwells & common areas

• [e.g. vacuum / mop, dust handrails, spot-clean walls]

3. Cleaning schedule and frequency

Task	Daily	Weekly	Monthly	Quarterly
Vacuum carpeted areas	[x]
Mop hard floors	[x]
Empty bins & replace liners	[x]
Clean & disinfect washrooms	[x]
Kitchen / breakroom clean	[x]
Dust desks & surfaces		[x]
Clean internal glass / partitions		[x]
High dusting (vents, ledges)			[x]
Interior window cleaning				[x]

Service days / hours: [e.g. Mon–Fri, after 6:00 pm, ~[N] hours per visit]

4. Supplies and equipment

Item	Provided by us	Provided by client
Cleaning chemicals & equipment	[x]
Vacuum cleaners / floor machines	[x]
Microfibre cloths & mops	[x]
Bin liners	[x] / [ ]	[ ]
Toilet roll, hand soap, paper towels	[x] / [ ]	[ ]

[State plainly whether washroom consumables are included in the monthly fee or billed separately.]

5. Team and supervision

[How many cleaners attend, their hours on site, and who supervises. Note vetting / background checks and training where relevant.]

• Crew: [N] trained operatives per visit
• Supervision: [Named supervisor] conducts a documented inspection [weekly / monthly]
• Cover: [How holiday and sickness cover is handled so service is never missed]

6. Insurance and compliance

• Public liability: [$ amount] cover
• Employer's liability: [$ amount] cover
• Bonding: [Yes / No — amount]
• Safety: COSHH / SDS sheets held on site; staff trained in safe chemical use
• Sector compliance: [Any client-specific or regulatory requirements]

7. Pricing

Recurring service

Item	Detail	Price
Monthly cleaning contract	[N] visits/month, [N] hrs/visit	[$ / month]
Washroom consumables	[Included / billed monthly]	[$ / month or "incl."]
Total monthly fee		[$ / month]

Equivalent to approximately [$ per visit] across [N] visits per month.

Ad-hoc & deep-clean rate card

Service	Unit	Rate
Carpet deep-clean	per room / sq ft	[$]
Hard-floor strip & seal	per sq ft	[$]
Interior window cleaning	per visit	[$]
Post-event / additional clean	per hour	[$]

8. Terms and acceptance

• Contract term: [e.g. 12 months, rolling thereafter]
• Notice period: [e.g. 30 days written notice]
• Payment terms: [e.g. invoiced monthly in advance, due within 14 days]
• Access: [Keys / fobs / alarm codes arrangement]

[Once accepted, this proposal will be formalised in a service agreement covering liability and termination.]

Accepted by: ______________________ Date: ____________