Construction Proposal

Project: [Project name / building] Site address: [Street, suburb, postcode] Prepared for: [Client name / company] Prepared by: [Builder / company, licence no.] Date: [Date] Valid until: [Date + 30 days]

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1. Project overview

[2–4 sentences describing the building and what you propose to construct. State the structure type, the approximate size or area, and the headline outcome — e.g. a new mezzanine adding usable floor area, or a full fit-out of an existing tenancy.]

2. Scope of work

[List every included trade and task, grouped logically. Be specific — this section defines the contract.]

• Site & preparation — [demolition, protection, set-out, temporary works]
• Structure — [footings, framing, steel, concrete, roofing]
• Services — [electrical, plumbing, mechanical, data]
• Finishes — [walls, ceilings, flooring, painting, joinery]
• Completion — [clean, commissioning, handover documentation]

3. Materials & specifications

Element	Specification	Supply by
[Structural]	[e.g. grade, size, standard]	[Builder / client]
[Flooring]	[e.g. product, finish]	[Builder / client]
[Fixtures]	[e.g. brand, model, or allowance]	[Builder / client]

[Note any client-selection items and reference the allowances in Section 6.]

4. Schedule & phases

Phase	Works	Duration	Milestone
1	[Site prep / demolition]	[X weeks]	[Frame ready]
2	[Structure]	[X weeks]	[Lock-up]
3	[Services & fit-out]	[X weeks]	[Services in]
4	[Finishes & completion]	[X weeks]	[Practical completion]

Estimated start: [Date] Estimated completion: [Date] [State any weather, access, or lead-time assumptions.]

5. Pricing

Pricing model: [Fixed price (lump sum) / Cost-plus at X% margin]

Item	Detail	Amount
[Phase 1 / trade]	[Detail]	[$]
[Phase 2 / trade]	[Detail]	[$]
[Phase 3 / trade]	[Detail]	[$]
Subtotal		[$]
[Tax / GST]		[$]
Contract sum		[$]

6. Payment schedule / milestones

[Tie each payment to a completed, inspectable stage rather than a calendar date.]

Stage	Trigger	% of contract	Amount
Deposit	On acceptance	[10%]	[$]
Progress 1	[Frame complete]	[25%]	[$]
Progress 2	[Lock-up]	[30%]	[$]
Progress 3	[Services complete]	[25%]	[$]
Final	Practical completion	[10%]	[$]

[Invoices due within [X] days. State retention, if any.]

7. Allowances & exclusions

Allowances (provisional sums) — budgeted for items not yet selected; adjusted up or down on final selection:

• [Item — e.g. floor finishes] — [$ allowance]
• [Item — e.g. light fittings] — [$ allowance]

Exclusions — not included in the contract sum:

• [e.g. asbestos or hazardous-material removal]
• [e.g. rock excavation or latent ground conditions]
• [e.g. items supplied or installed by others]

8. Permits & compliance

[State who is responsible for permits and approvals, which codes/standards apply, and what inspections are required — e.g. building permit by builder, structural certification by engineer, electrical compliance certificate on completion.]

9. Warranty

[State the defects liability period and what is covered — e.g. workmanship guaranteed for [X] months from practical completion; manufacturer warranties on products passed through to the client. Describe how the client reports a defect and your response time.]

10. Terms & assumptions

• Working hours: [e.g. weekdays 7am–4pm]
• Site access, power, water, and waste removal: [who provides]
• Variations: [changes to scope are priced and approved in writing before work proceeds]
• This proposal is valid until the date above; prices are subject to material availability after that.

11. Acceptance

By signing below, the client accepts the scope, specifications, schedule, and pricing set out above.

Accepted by: ______________________ Date: ____________ On behalf of: [Builder / company] ______________________