Goods Receipt Note Example
Example document for Goods Receipt Note. Use this as a reference when creating your own.
For Informational Purposes
This document template is provided for informational purposes. Customize it for your specific needs.
Document: Goods Receipt Note
Example Document
Last updated 7/27/2026
GOODS RECEIPT NOTE
GRN Number: GRN-2023-458 Date Received: 15/03/2023
1. SUPPLIER DETAILS
Company Name: Metro Steel Supplies Pty Ltd ABN: 12 345 678 901 Address: 42 Industrial Way, Port Melbourne VIC 3207 Contact Person: John Smith Phone: 03 9999 8888
2. DELIVERY DETAILS
Purchase Order Number: PO-9921 Delivery Docket Number: DOB-55123 Received By: Sarah Jenkins (Site Manager) Delivery Date: 15/03/2023 Delivery Address: 25 Smith Street, Richmond Building Site
3. GOODS INSPECTION
| Item Code | Description | Quantity Ordered | Quantity Received | Unit | Condition | Notes |
|---|---|---|---|---|---|---|
| ST-200 | Steel Universal Beam 310UB40 | 6 | 6 | Length | Good | Protective wrap intact |
| MS-100 | Mesh Sheet RL1218 | 20 | 20 | Sheet | Good | None |
| BL-50 | 20L Bucket Builders Mix | 10 | 9 | Bucket | Damaged | 1 bucket split in transit |
4. DISCREPANCIES OR DAMAGE
Are there any discrepancies? [X] Yes
Details of Discrepancies or Damage: One bucket of builders mix (Item BL-50) was severely split and the contents were loose on the truck. We rejected this specific item. Driver agreed to note the shortage on the docket. Photos taken of the spillage.
5. SIGNATURES
Receiver Signature:
S. Jenkins Sarah Jenkins 15/03/2023
Driver/Supplier Representative Signature:
M. Jones Mike Jones 15/03/2023
Notes
This example shows a typical delivery for a construction site. The receiver checked the items against the purchase order. They noticed a damaged bucket and recorded it immediately in the notes section and on the physical docket. They also noted the specific item codes to help the supplier identify the correct replacement. The signatures of both parties validate the record.
About this Example
Part of the Goods Receipt Note document collection
Document Type
Goods Receipt Note
A Goods Receipt Note is a document used to confirm the receipt of goods or materials delivered to a business. It acts as proof of delivery and helps verify that the shipment matches the purchase order.