Meeting Minutes Template Example
Example document for Meeting Minutes Template. Use this as a reference when creating your own.
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Document: Meeting Minutes Template
Example Document
Last updated 7/30/2026
Meeting Minutes
Company / Business Name: ABC Plumbing Pty Ltd ABN: 12 345 678 901 Meeting Type: Director Meeting
1. Meeting Details
Date of Meeting: 15/03/2024 Time: 09:00 to 10:30 Location: 123 Smith Street, Melbourne
2. Attendance
Chairperson: James Jones Minute Taker: Sarah Lee
Present:
- James Jones (Director)
- Sarah Lee (Director)
Absent:
- None
Apologies:
- None
3. Quorum
A quorum was present. Two directors were in attendance, which satisfies the company constitution.
4. Agenda Items
Item 1: Opening The meeting was opened by James Jones at 09:00.
Item 2: Confirmation of Previous Minutes The minutes of the previous meeting held on 15/02/2024 were read and confirmed as a true record.
Item 3: Business Arising from Previous Minutesn* New Van Purchase: The directors discussed the purchase of the new transit van. Sarah confirmed the quote received from Ford was still valid.
Item 4: Financial Approval James presented the financials for February 2024.
- Revenue: $45,000
- Expenses: $32,000
- Net Profit: $13,000
- Motion: To approve the payment of the Ford van invoice for $55,000.
- Moved: James Jones
- Seconded: Sarah Lee
- Outcome: Passed unanimously.
Item 5: Safety Policy Update
- Discussion: The directors reviewed the new Working from Heights policy required by WorkSafe Victoria. James noted that all staff must complete the online module by the end of the month.
- Resolution: To adopt the new Working from Heights Policy effective immediately.
- Outcome: Passed unanimously.
5. General Business
James raised the issue of the rising cost of copper. It was agreed to increase the quote surcharge for copper materials by 5% starting next week.
6. Closing
There being no further business, the meeting closed at 10:30.
Next Meeting: Date: 15/04/2024 Time: 09:00 Location: 123 Smith Street, Melbourne
Signature of Chairperson:
James Jones 15/03/2024
Signature of Minute Taker:
Sarah Lee 15/03/2024
Notes
Key Decisions:
- The purchase of the van was formally approved, creating a legal record for ASIC and tax purposes.
- The adoption of the new WHS policy was recorded to show compliance with safety laws.
- The pricing strategy change for copper was noted to ensure all directors are aware of the change.
About this Example
Part of the Meeting Minutes Template document collection
Document Type
Meeting Minutes Template
A formal record of what was discussed and decided during a business meeting. It serves as a legal record of the proceedings for Australian companies.