Share Register Example
Example document for Share Register. Use this as a reference when creating your own.
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Document: Share Register
Example Document
Last updated 7/30/2026
SHARE REGISTER
Company Name: SMITH AND JONES PTY LTD ACN: 123 456 789 Registered Office Address: 42 BUILDERS AVE, MELBOURNE VIC 3000
| Date of Entry | Member Name | Address | Number of Shares | Class of Shares | Amount Paid | Amount Unpaid | Date Ceased to be Member |
|---|---|---|---|---|---|---|---|
| 01/07/2023 | John Smith | 10 Smith St, Richmond VIC 3121 | 50 | Ordinary | $50.00 | $0.00 | |
| 01/07/2023 | Sarah Jones | 20 Jones Rd, Fitzroy VIC 3065 | 50 | Ordinary | $50.00 | $0.00 | |
| 15/03/2024 | Mike Brown | 5 Brown Lane, Carlton VIC 3053 | 10 | Ordinary | $10.00 | $0.00 | |
| 15/03/2024 | John Smith | 10 Smith St, Richmond VIC 3121 | 40 | Ordinary | $40.00 | $0.00 | 15/03/2024 |
NOTES:
- John Smith transferred 40 of his shares to Mike Brown on 15/03/2024.
- Directors passed resolution on 14/03/2024 to approve the transfer.
Notes
This example shows a company starting with two equal owners. John Smith owned 50 shares and Sarah Jones owned 50 shares. Later, they brought in a new partner, Mike Brown. To do this, John Smith sold 40 of his shares to Mike Brown. The register was updated to show Mike Brown entering as a member with 10 shares. It also shows John Smith's original entry reducing and then ceasing for those specific 40 shares (conceptually), though in practice, you would often just see the transfer out and adjustment of totals. In this simplified example, we see the entry for the transfer date.
About this Example
Part of the Share Register document collection
Document Type
Share Register
A Share Register is a mandatory record of all shareholders in a company. It tracks who owns shares, how many they own, and when they bought them.