Meeting Minutes: Harbour Views Strata Scheme

Strata Plan Number: SP55678

Meeting Details:

• Date of Meeting: 15/10/2023
• Time: 6:30 PM
• Location: Common Room, Level 1
• Meeting Type: Committee Meeting

Attendees: Chairperson: John Smith, Lot 5 Secretary: Sarah Jones, Lot 12 Treasurer: Michael Brown, Lot 8 Committee Members: Emily White (Lot 2), David Green (Lot 9)

Owners Present: None

Apologies: Lisa Black (Lot 3)

Others Present:

• Jason Blue (Strata Manager, City Strata Management)
• Mark Rogers (Rogers Roofing)

Quorum: The meeting was declared opened at 6:30 PM by John Smith. A quorum was present.

1. Confirmation of Previous Minutes The minutes of the meeting held on 15/09/2023 were read. Moved: Sarah Jones | Seconded: Michael Brown Resolution: That the minutes of the meeting held on 15/09/2023 be confirmed as a true and correct record. Outcome: Carried

2. Business Arising from Previous Minutes

• The window cleaning contract has been signed with Sparkle Clean.
• The intercom system repair is still pending the quote.

3. Correspondence

• Invoice #9921 from Ace Plumbing for $550.00 was received for urgent hot water repair.
• Quote #Q-101 from Rogers Roofing for $4,500.00 was received for gutter replacement.

4. Financial Reports The Treasurer presented the financial statement for September 2023. Moved: Michael Brown | Seconded: Emily White Resolution: That the financial report be received. Outcome: Carried

5. General Business / Motions

Motion 1: Roof Gutter Replacement Background: The gutters on the north face are rusting and causing leaks. Proposal: To accept the quote from Rogers Roofing for $4,500.00 to replace the gutters. Moved: John Smith | Seconded: Sarah Jones Discussion: Mark Rogers answered questions about the material warranty (10 years). The committee agreed this is urgent maintenance. Resolution: That the Owners Corporation approves the expenditure of $4,500.00 for gutter replacement as quoted by Rogers Roofing. Voting:

• For: 4
• Against: 0
• Abstentions: 0 Outcome: Carried

Motion 2: Payment of Invoice Moved: Michael Brown | Seconded: David Green Resolution: That invoice #9921 from Ace Plumbing for $550.00 be paid immediately. Voting:

• For: 4
• Against: 0
• Abstentions: 0 Outcome: Carried

6. Other Business

• Jason Blue advised that the annual fire safety inspection is due next month.

7. Date of Next Meeting The next meeting is scheduled for 12/11/2023 at 6:30 PM in the Common Room.

Meeting Closed: The meeting closed at 7:15 PM.

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Chairperson Signature John Smith

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Secretary Signature Sarah Jones