Chain of Responsibility Checklist

Business Name: [BUSINESS NAME] ABN: [ABN NUMBER] Date: [DATE] Location: [SITE ADDRESS]

1. Task Details

Field	Details
Job/Reference Number	[JOB NUMBER]
Transport Company Name	[TRANSPORT COMPANY]
Vehicle Registration	[REGO PLATE]
Driver Name	[DRIVER NAME]
Consignor (Sender)	[SENDER NAME]
Consignee (Receiver)	[RECEIVER NAME]

2. Scheduling and Routing

Did you check the following before setting the schedule?

• Realistic Timeframes: Have we allowed enough time for the journey considering traffic, road works and rest breaks?
• Fatigue Management: Does the schedule require the driver to exceed their allowed work hours?
• Route Suitability: Is the route suitable for the vehicle size and weight (e.g. bridges, height limits)?
• Communication: Have we provided accurate contact details and delivery instructions?

Comments: [COMMENTS ON SCHEDULE]

3. Loading and Unloading

Did the person in charge of loading verify the following?

• Weight Limits: Is the total load weight within the vehicle's Gross Vehicle Mass (GVM) and axle limits?
• Load Restraint: Is the load secured according to the Load Restraint Guide (performance standards)?
• Distribution: Is the weight distributed evenly to prevent instability?
• Compatibility: Are mixed loads separated to prevent damage or shifting (e.g. liquid vs solid)?
• Access: Is the loading area safe and clear of obstructions for pedestrians and machinery?

Comments: [COMMENTS ON LOADING]

4. Packaging and Labelling

Have you checked the goods themselves?

• Integrity: Are all pallets and packages in good condition with no broken strapping or wrapping?
• Labelling: Are hazardous materials (if applicable) correctly labelled and documented with MSDS?
• Stacking: Are heavier items placed at the bottom of the stack?

Comments: [COMMENTS ON PACKAGING]

5. Premises and Management

Is the site safe for heavy vehicles?

• Manoeuvring Space: Is there enough room for the truck to turn and reverse safely?
• Surface Condition: Is the ground firm and level to prevent tipping during loading?
• Overhead Hazards: Are there clear height markings and no powerline risks?
• Supervision: Is a responsible person present to assist with loading/unloading?

Comments: [COMMENTS ON PREMISES]

6. Verification and Sign-off

Role	Name	Signature	Date
Loading Supervisor	[NAME]	[SIGN]	[DATE]
Driver	[NAME]	[SIGN]	[DATE]
Consignor/Receiver	[NAME]	[SIGN]	[DATE]

7. Hazard Report

Were any hazards identified during this process?

• No
• Yes (Describe below)

Description of Hazard: [HAZARD DETAILS]

Action Taken: [ACTION TAKEN TO FIX HAZARD]