Meeting Minutes

Company / Business Name: [INSERT BUSINESS NAME] ABN: [INSERT ABN] Meeting Type: [e.g. Annual General Meeting, Board Meeting, Safety Meeting, Toolbox Talk]

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1. Meeting Details

Date of Meeting: [DD/MM/YYYY] Time: [Start Time] to [Finish Time] Location: [Insert physical address or 'Via Video Conference']

2. Attendance

Chairperson: [Name] Minute Taker: [Name]

Present:

• [Name 1]
• [Name 2]
• [Name 3]

Absent:

• [Name 1]
• [Name 2]

Apologies:

• [Name 1]

Others in Attendance:

• [Name and Title, e.g. John Smith - Accountant]

3. Quorum

[State that a quorum was present or not present. Specify the number required if applicable.]

4. Agenda Items

Item 1: Opening The meeting was opened by [Chairperson Name] at [Time].

Item 2: Confirmation of Previous Minutes [State that the minutes of the previous meeting held on [Date] were read and confirmed as a true record OR were amended and confirmed.]

Item 3: Business Arising from Previous Minutesn* [Insert summary of matter discussed]

• [Insert outcome or decision]

Item 4: [Insert Specific Agenda Topic] Moved: [Name of proposer] Seconded: [Name of seconder] Discussion: [Brief summary of key points raised] Resolution: [Insert exact wording of the resolution or decision] Outcome: [State if the resolution was passed unanimously or by majority vote]

Item 5: Financial Report [Name] presented the financial report for the period ending [Date]. Key points: [Insert summary of profit/loss, cash flow] Motion:* To accept the financial report. Outcome: [Passed / Failed]

Item 6: [Insert Specific Agenda Topic e.g. WHS Update] [Details of safety issues discussed, hazards identified, and control measures decided]

5. General Business

• [Insert details of any other matters discussed]
• [Insert any other decisions made]

6. Closing

There being no further business, the meeting closed at [Time].

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Next Meeting: Date: [DD/MM/YYYY] Time: [Time] Location: [Location]

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Signature of Chairperson:

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[Name] [Date Signed]

Signature of Minute Taker:

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[Name] [Date Signed]