Formal Warning Letter Template

[Your Business Name] [Your Business Address] [City, State, Postcode] [Your Phone Number] [Your Email Address]

[Date]

[Employee Name] [Employee Address] [City, State, Postcode]

Dear [Employee Name],

RE: FORMAL WARNING LETTER - [First/Second/Final] WARNING

This letter serves as a formal warning regarding your [performance/conduct] at work. On [Date of incident], we held a meeting to discuss concerns about your [specific issue, e.g., attendance, safety breach, work quality]. Despite our previous discussion on [Date of previous discussion], there has been no satisfactory improvement.

Details of the Issue The specific concerns are as follows:

[Insert detailed description of the incident or behaviour. Include dates, times, and specific examples.]

[Insert any additional incidents or patterns of behaviour.]

This behaviour is in breach of our company policy regarding [name of policy] and the standards expected of your position as [Job Title].

Expected Standards of Performance/Conduct You are required to maintain the following standards:

[List the specific standards or behaviours that are required. Be clear and concise.]

[Example: Arrive at work by 8:00 AM ready to start your shift.]

[Example: Wear all required personal protective equipment (PPE) while on site.]

Improvement Plan To address this issue, we expect the following improvements:

[List the exact actions the employee must take.]

We will review your progress on [Review Date].

Consequences Please be aware that if your [performance/conduct] does not improve to the required standard by the review date, further disciplinary action may be taken. This action may include termination of your employment.

You have the right to respond to this warning. If you wish to discuss this matter further, please contact [Manager Name] on or before [Response Date]. You are entitled to have a support person present at any meeting regarding this warning.

We value you as an employee and want to support you in reaching the required standards. Please sign below to acknowledge receipt of this letter.

Yours sincerely,

[Your Name] [Your Job Title]

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[Your Signature]

Acknowledgement of Receipt

I, [Employee Name], acknowledge that I have received this Formal Warning Letter. I understand the contents of this letter and the consequences if I do not meet the required standards.

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[Employee Signature]

Date: ____________________