Meeting Minutes: [Name of Strata Scheme]

Strata Plan Number: [SP12345]

Meeting Details:

• Date of Meeting: [DD/MM/YYYY]
• Time: [HH:MM AM/PM]
• Location: [Address or "Via Video Conference"]
• Meeting Type: [Annual General Meeting | Extraordinary General Meeting | Committee Meeting]

Attendees: Chairperson: [Name, Lot Number] Secretary: [Name, Lot Number] Treasurer: [Name, Lot Number] Committee Members:

1. [Name, Lot Number]
2. [Name, Lot Number]

Owners Present (Voting):

1. [Name, Lot Number]
2. [Name, Lot Number]

Apologies:

• [Name, Lot Number]

Others Present:

• [Name, e.g., Strata Manager]
• [Name, Company, e.g., ABC Plumbing]

Quorum: The meeting was declared opened at [Time] by [Chairperson Name]. A quorum was present/not present.

1. Confirmation of Previous Minutes The minutes of the previous meeting held on [Date] were read. Moved: [Name] | Seconded: [Name] Resolution: That the minutes of the meeting held on [Date] be confirmed as a true and correct record. Outcome: Carried / Lost

2. Business Arising from Previous Minutes

• [Discussion item from previous minutes]
• Update regarding [Subject].

3. Correspondence

• Invoice #[Number] from [Company] for [Amount] was received.
• Quote #[Number] from [Trade Business] for [Description of Work] was received.

4. Financial Reports The Treasurer presented the financial statement for the period ending [Date]. Moved: [Name] | Seconded: [Name] Resolution: That the financial report be received. Outcome: Carried / Lost

5. General Business / Motions

Motion 1: [Title of Work/Decision] Background: [Brief explanation of why the decision is needed] Proposal: To accept the quote from [Trade Business Name] for [Amount] to carry out [Description of Works]. Moved: [Name] | Seconded: [Name] Discussion: [Brief summary of discussion points] Resolution: That the Owners Corporation approves the expenditure of [Amount] for [Work Description]. Voting:

• For: [Number]
• Against: [Number]
• Abstentions: [Number] Outcome: Carried / Lost

Motion 2: [Title of Work/Decision] Moved: [Name] | Seconded: [Name] Resolution: [Text of the resolution] Voting:

• For: [Number]
• Against: [Number]
• Abstentions: [Number] Outcome: Carried / Lost

6. Other Business

• [Any other topics discussed]

7. Date of Next Meeting The next meeting is scheduled for [Date] at [Time] at [Location].

Meeting Closed: The meeting closed at [Time].

---

Chairperson Signature [Date]

---

Secretary Signature [Date]