Timesheet Template

1. General Information

Employee Details

Field	Information
Employee Name	[FULL LEGAL NAME]
Employee ID	[EMPLOYEE ID NUMBER]
Department / Team	[DEPARTMENT NAME]
Job Title	[JOB TITLE]
Supervisor / Manager	[SUPERVISOR NAME]
Email Address	[WORK EMAIL ADDRESS]

Pay Period Details

Field	Information
Pay Period Start Date	[START DATE - MM/DD/YYYY]
Pay Period End Date	[END DATE - MM/DD/YYYY]
Timesheet Submission Date	[SUBMISSION DATE - MM/DD/YYYY]
Total Working Days in Period	[TOTAL WORKING DAYS]

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2. Project and Task Codes

Reference this section when filling out the daily log. Ensure the correct codes are used for proper payroll allocation and project tracking.

Project Codes

Code	Project Name	Client / Billing Source
[PCODE-01]	[PROJECT NAME 1]	[CLIENT NAME / INTERNAL]
[PCODE-02]	[PROJECT NAME 2]	[CLIENT NAME / INTERNAL]
[PCODE-03]	[PROJECT NAME 3]	[CLIENT NAME / INTERNAL]
[PCODE-99]	[GENERAL ADMIN / NON-BILLABLE]	[INTERNAL]

Task / Activity Categories

Code	Task Category	Description
[TASK-01]	[Analysis & Research]	[Gathering requirements, research, data analysis]
[TASK-02]	[Development / Execution]	[Core work, coding, writing, building, designing]
[TASK-03]	[Meetings & Communication]	[Client calls, internal team meetings, email]
[TASK-04]	[Review & Testing]	[QA, proofreading, editing, reviewing peer work]
[TASK-05]	[Administrative]	[Timesheet completion, training, HR admin]

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3. Daily Time Log

Instructions: Enter the start and end times for each work block. Round to the nearest [SPECIFIED INTERVAL, e.g., 15 minutes] if required by company policy. Subtract break times to calculate the "Total Hours" for that row.

Format: [Task Description] - [Project Code]

Week 1: [DATES OF WEEK 1]

Day	Date	Start Time	End Time	Break Duration (mins)	Total Hours	Project Code	Task Description
Monday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Monday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Monday Total	—	—	—	—	[TOTAL HOURS]	—	—
Tuesday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Tuesday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Tuesday Total	—	—	—	—	[TOTAL HOURS]	—	—
Wednesday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Wednesday Total	—	—	—	—	[TOTAL HOURS]	—	—
Thursday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Thursday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Thursday Total	—	—	—	—	[TOTAL HOURS]	—	—
Friday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Friday Total	—	—	—	—	[TOTAL HOURS]	—	—
Saturday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Saturday Total	—	—	—	—	[TOTAL HOURS]	—	—
Sunday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Sunday Total	—	—	—	—	[TOTAL HOURS]	—	—

Week 1 Summary

• Total Regular Hours: [TOTAL REGULAR HOURS]
• Total Overtime Hours: [TOTAL OVERTIME HOURS]

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Week 2: [DATES OF WEEK 2]

Day	Date	Start Time	End Time	Break Duration (mins)	Total Hours	Project Code	Task Description
Monday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Monday Total	—	—	—	—	[TOTAL HOURS]	—	—
Tuesday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Tuesday Total	—	—	—	—	[TOTAL HOURS]	—	—
Wednesday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Wednesday Total	—	—	—	—	[TOTAL HOURS]	—	—
Thursday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Thursday Total	—	—	—	—	[TOTAL HOURS]	—	—
Friday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Friday Total	—	—	—	—	[TOTAL HOURS]	—	—
Saturday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Saturday Total	—	—	—	—	[TOTAL HOURS]	—	—
Sunday	[MM/DD/YYYY]	[HH:MM AM/PM]	[HH:MM AM/PM]	[NUMBER]	[HOURS]	[PCODE]	[TASK DESCRIPTION]
Sunday Total	—	—	—	—	[TOTAL HOURS]	—	—

Week 2 Summary

• Total Regular Hours: [TOTAL REGULAR HOURS]
• Total Overtime Hours: [TOTAL OVERTIME HOURS]

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4. Leave Time & Absence

Use this section to record any hours taken off for vacation, sick leave, holidays, or other personal reasons. Do not include these hours in the "Daily Time Log" section above.

Leave Type	Date (MM/DD/YYYY)	Hours Taken	Reason / Notes
Vacation / PTO	[DATE]	[HOURS]	[REASON, IF NECESSARY]
Sick Leave	[DATE]	[HOURS]	[REASON, IF NECESSARY]
Holiday	[DATE]	[HOURS]	[NAME OF HOLIDAY]
Unpaid Leave	[DATE]	[HOURS]	[REASON]
Jury Duty / Bereavement	[DATE]	[HOURS]	[DETAILS]
Other	[DATE]	[HOURS]	[DESCRIPTION]
Total Leave Hours	—	[TOTAL HOURS]	—

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5. Payroll Summary Calculation

This section aggregates all data for payroll processing.

Hourly Rate Information

• Standard Hourly Rate: $[RATE PER HOUR]
• Overtime Hourly Rate (e.g., 1.5x): $[OVERTIME RATE]

Hours Calculation

Category	Hours
Total Regular Hours (Weeks 1 & 2)	[SUM OF REGULAR HOURS]
Total Overtime Hours (Weeks 1 & 2)	[SUM OF OVERTIME HOURS]
Total Paid Leave Hours	[SUM OF LEAVE HOURS]
Total Billable Hours	[SUM OF BILLABLE HOURS]
Total Non-Billable Hours	[SUM OF NON-BILLABLE HOURS]
Grand Total Hours Payable	[GRAND TOTAL HOURS]

Estimated Gross Pay

• Regular Pay: $[REGULAR HOURS] x [RATE] = $[CALCULATED AMOUNT]
• Overtime Pay: $[OT HOURS] x [OT RATE] = $[CALCULATED AMOUNT]
• Sick/Vacation Pay: $[LEAVE HOURS] x [RATE] = $[CALCULATED AMOUNT]
• Total Estimated Gross Pay: $[TOTAL ESTIMATED GROSS]

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6. Notes, Comments, and Milestones

Use this space to explain any discrepancies, report project blockers, or highlight major achievements completed during this pay period.

Project Updates / Blockers: [ENTER DETAILS ABOUT PROJECT STATUS, ANY DELAYS ENCOUNTERED, OR RESOURCES NEEDED]

Discrepancy Explanation: [IF YOU MISSED A DAY OR HAVE UNUSUAL HOURS, EXPLAIN WHY HERE]

Upcoming Time Off Requests: [LIST ANY DATES YOU PLAN TO REQUEST OFF IN THE NEXT PAY PERIOD]

Additional Comments: [ANY OTHER RELEVANT INFORMATION FOR MANAGEMENT OR PAYROLL]

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7. Approvals & Authorization

Employee Certification

By signing below, I certify that the hours recorded above are true and correct to the best of my knowledge and were actually worked.

• Employee Name: [FULL LEGAL NAME]
• Employee Signature: [SIGNATURE / ELECTRONIC SIGNATURE]
• Date Signed: [DATE - MM/DD/YYYY]

Supervisor Approval

I acknowledge that I have reviewed this timesheet for accuracy and approve the hours for payment.

• Supervisor Name: [SUPERVISOR FULL NAME]
• Supervisor Signature: [SIGNATURE / ELECTRONIC SIGNATURE]
• Approval Date: [DATE - MM/DD/YYYY]
• Payroll ID / Department Code: [DEPT CODE]

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8. Internal Processing (Payroll Use Only)

• Timesheet ID: [SYSTEM GENERATED ID]