Vehicle Maintenance Log

1. Vehicle Details

• Business Name: [ENTER BUSINESS NAME]
• Asset Number (if applicable): [ENTER ASSET NUMBER]
• Make: [ENTER MAKE, e.g. Toyota]
• Model: [ENTER MODEL, e.g. Hilux]
• Year: [ENTER YEAR]
• Rego Number: [ENTER REGO NUMBER]
• Vehicle Identification Number (VIN): [ENTER VIN]
• Odometer Reading at Start of Log: [ENTER READING]
• Date Log Started: [ENTER DATE]

2. Driver Assignment

• Primary Driver: [ENTER NAME]
• Department: [ENTER DEPARTMENT]

3. Daily Pre-Start Checks (Weekly record)

Complete at the start of each work week or shift.

Week Starting	Tyres (Pressure/Wear)	Lights & Indicators	Brakes	Fluids (Oil/Coolant)	Windscreen/Wipers	Overall Cleanliness	Driver Signature	Defects Found? (Y/N)	Action Required
[DATE]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[SIGNATURE]	[YES/NO]	[DETAILS]
[DATE]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[PASS/FAIL]	[SIGNATURE]	[YES/NO]	[DETAILS]

4. Service and Repair History

Record all services, mechanics visits, and repairs.

Date	Odometer Reading	Service Type (e.g. Major Service, Minor Service, Repair)	Work Performed / Description	Cost (AUD ex. GST)	Mechanic / Garage Name	Mechanic ABN	Receipt/Invoice Number	Next Service Due (Date/Distance)	Authorized By
[DATE]	[KM]	[TYPE]	[DESCRIPTION]	[$0.00]	[NAME]	[ABN]	[INVOICE #]	[DATE/KM]	[NAME]
[DATE]	[KM]	[TYPE]	[DESCRIPTION]	[$0.00]	[NAME]	[ABN]	[INVOICE #]	[DATE/KM]	[NAME]

5. Registration and Insurance Details

Update this section annually.

Registration

• Current Rego Expiry Date: [DATE]
• Insurance Provider: [INSURER NAME]
• Policy Number: [POLICY #]
• Policy Expiry Date: [DATE]
• Compulsory Third Party (CTP) Insurer: [INSURER NAME]

6. Incident Report

Use this section for any accidents or safety incidents.

• Date of Incident: [DATE]
• Location: [LOCATION]
• Description of Damage: [DESCRIPTION]
• Police Report Filed? (Y/N): [YES/NO]
• Report Number: [NUMBER]
• Action Taken: [ACTION]