WORKPLACE SOCIAL MEDIA POLICY

1. Introduction

[Business Name] (the Company) recognises that social media is a big part of our daily lives and business. This policy sets out the rules for using social media. It applies to all employees, contractors, and workers (Staff).

The purpose of this policy is to:

• Protect the reputation of [Business Name].
• Protect the privacy of our clients and staff.
• Prevent bullying and harassment.
• Make sure everyone knows what is expected of them online.

2. Scope

This policy applies to:

• Use of social media during work hours.
• Use of social media on company devices like phones and computers.
• Personal use of social media outside work hours if it affects the Company or other staff.

Social media includes Facebook, Instagram, LinkedIn, TikTok, Twitter, YouTube, WhatsApp, and any other online platforms.

3. General Rules

Staff must follow these rules at all times:

• Be respectful and professional.
• Do not post anything that is rude, offensive, or discriminatory.
• Do not post anything that is illegal.
• Remember that nothing on the internet is truly private.

4. Use of Company Devices and Internet

[Business Name] provides [devices/internet] for work purposes. Staff may use social media on these devices during breaks only. Staff must not:

• Download apps without permission.
• Visit websites that are unsafe or inappropriate.
• Use the company internet for personal business during work time.

5. Confidentiality and Privacy

Staff must keep information private. You must not:

• Post photos of clients or their properties without written permission.
• Share client names, addresses, or contact details.
• Talk about confidential projects online.
• Post photos that show inside someone's home or private space.

If you are unsure if you can post something, ask your manager.

6. Representing the Business

If you identify yourself as a worker of [Business Name] online, your behaviour reflects on us. Do not speak on behalf of the Company unless you are authorised to do so. If you see a comment or review about the Company, do not reply. Send it to management to handle.

7. Bullying and Harassment

[Business Name] has zero tolerance for bullying. This includes online bullying. Do not:

• Post mean comments about other staff.
• Share private photos or videos of staff without consent.
• Make threats online.

8. Breaches of this Policy

If you break this policy, it is serious misconduct. [Business Name] may take disciplinary action. This can include:

• A formal warning.
• Loss of privileges (e.g. losing access to company phone).
• Termination of employment.

9. Acknowledgement

I, [Staff Name], acknowledge that I have read and understood this Workplace Social Media Policy. I agree to follow these rules.

Signature: __________________________

Date: __________________________

Print Name: __________________________